Canadian Tire Corporation will be holding its upcoming Annual Meeting of Shareholders (the “Meeting”) on May 7, 2020 at 10:00 a.m. EDT exclusively by electronic means.
Beneficial Shareholders (who hold their shares indirectly through an intermediary such as a broker, excluding CTC employees), Employee Shareholders (CTC employees who hold shares through Sunlife under CTC’s employee retirement and savings plans), Registered Shareholders (who hold their shares directly in their name) and other attendees will be able to listen to the Meeting via audio webcast through the Online Platform. Shareholders and other attendees may also listen to the Meeting via Teleconference. Shareholders will be able to vote and submit questions at the Meeting through the Online Platform and other electronic means.
The decision to hold the Meeting by electronic means has been made in light of the recommendations and restrictions by authorities to address proactively the public health impact of COVID-19 (coronavirus) and to mitigate risks to the health and safety of our shareholders and the broader community. All shareholders of record as of the close of business on March 19, 2020, regardless of geographic location, will be able to listen to the audio webcast or teleconference, vote during the Meeting and submit questions.
Shareholder Participation and Voting
Shareholders will be able to vote and submit questions at the Meeting through the Online Platform and other electronic means as follows:
Instructions for shareholders that have appointed a proxyholder, other than the proxyholders named in the proxy form or voting instruction form (the “Management Proxyholders”), are available for both Registered Shareholders and Beneficial Shareholders.
Shareholders and proxyholders wishing to submit a question may do so as follows:
(1) All shareholders and proxyholders may, in advance of, or during the Meeting, send an email to firstname.lastname@example.org with their question, including their name, confirmation that they are a shareholder or proxyholder, the name that their shares are registered under and the class of shares that they own (Common Shares or Class A Non-Voting Shares); or
(2) During the Meeting, Beneficial Shareholders and Employee Shareholders that log on to the Online Platform may submit questions through the Online Platform.
We ask that any shareholder or proxyholder wishing to submit a question limit themselves to one question and that questions be related to the business and affairs of CTC. To ensure questions are received in time, we are asking shareholders to submit their questions in advance of the Meeting, or before the shareholder question period begins during the Meeting. If there are several questions on the same topic, we will group these together. We will endeavor to respond to questions during the Meeting, however, if we are unable to get to all questions during the time allotted, we will respond at our earliest opportunity.
CTC believes that the ability to participate in the Meeting in a meaningful way remains important despite the decision to hold this year’s Meeting through electronic means. Shareholders will have substantially the same opportunity to submit questions on matters of business at the Meeting as in past years when the annual shareholders meeting was held in person.
For those that plan on accessing the Online Platform or teleconference, please allow ample time prior to the Meeting. The Meeting will begin promptly at 10:00 a.m. EDT on May 7, 2020, unless otherwise adjourned or postponed. Once logged in to the Online Platform, it is important to remain connected to the internet for the duration of the Meeting. Those encountering any technical difficulties during the login process or during the Meeting should call the technical support number that will be posted on the Online Platform log-in page.
To facilitate shareholders voting their CTC shares during the Meeting, CTC has waived the proxy cut-off time disclosed in our Management Information Circular.